One certainty in life is with so much to get done, time is limited. I know, it seems like some people have more than 24 hours a day to get things done and I know why. They are better at managing their time than those who constantly complain about 24 hours not being enough. So, I made a short list of time management secrets that will help you manage your time and to get the important things done like a boss.
* Set Priorities – There are only four choices:
When you identify tasks and set your priorities carefully by what is important over not important, as well as avoid having issues of urgency each day, you can get a handle on your time in ways that you never thought possible.
* Learn the Power of No – Saying no is probably one of the most important things you’ll ever learn to say. The problem is as kids, many of us were trained to remove the word “no” from our vocabulary. It’s time to learn how to say no again. If something is not right for you, is too “urgent”, causes you stress, or you just do not want to do it and it doesn’t fit in with meeting your goals, say no. Saying no will free up untold amounts of time to focus on your priorities.
* Disconnect from Technology – Turn the ringer off, turn off email notifications, and get offline. If you’ve not completed the most important tasks on your daily list, you have no business messing around with technology, on social media, etc. The idea of multitasking is overrated, so unplug and tune in to the tasks at hand. You’ll work faster, smarter, and gain the time you need for other things.
* Schedule Everything – Your priorities need to be added to your calendar. Everything from the 15 minutes you need to use social media for marketing purposes, to the one hour you are getting your hair done, needs to be put into your calendar. If you have a project due in a week, you should have five days of scheduled time to work on the project prior to the due date. This helps avoid those emergencies mentioned earlier.
* Ignore Interruptions – Unless the house is on fire or someone is bleeding, the telephone ringing and the knocks on your office door are not important. They are interruptions. Check your email at scheduled times during the day. If you didn’t schedule it, you don’t need to do it right away.
* Outsource – There are huge payoffs to outsourcing the things that are simply time suckers from your day. If you can’t afford to outsource, it would be to your best interest to use your time wisely now to get it done so you can one day afford to outsource some tasks.
* Check Your Schedule – At least twice a day, set out the time to check your schedule. Usually the morning is good and at the end of the day is good. Ensure that you have your priorities in order, add anything new to your schedule that needs to be added, and remind yourself of what is expected the next day. Checking your schedule helps you feel accomplished at the end of the day, and reminds you of what’s coming up tomorrow.
Finally, it’s important to be very serious about following your schedule and calendar. I use paper and pen to get this done. You may find it easier to use technology to help such as Google Calendar or Outlook, synced to your smartphone to help you remember what it is that you should be doing now, and next. It may seem extra to be so serious about a schedule, but it’s this one factor that makes these surprising time management tips work.
To Your Health & Success,
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